Materials & buying

Orders, approvals and receipts in one line.

Q: Does low stock raise the purchase order automatically?

Not today. Low stock warns you early and can raise a material request. Auto-drafted purchase orders are on the roadmap.

The buying side, joined to the floor that consumes it. A purchase order carries its approval, a goods receipt carries its QC, and open orders never go quiet.

See it for yourself

The pain today

What it looks like now.

Purchase orders live in a mail thread and an Excel file that disagree.
Material arrives and nobody checks it against what was ordered.
Nobody can say what is on order right now, so the same thing gets bought twice.
A rejected lot goes back to the supplier and there is no record of it.

How Prodman ERP fixes it

What changes for you.

Purchase orders with a real approval step, so buying carries the same discipline as everything else.
Goods receipts and receipt lines, checked against the order rather than typed fresh.
Incoming QC on receipt, so a bad lot is caught at the gate and traced to the supplier.
Supplier returns recorded properly, not settled on the phone.
Supplier assignments: who supplies what, so the buying decision is not one person's memory.
Open purchase orders, purchase by item and a receipt register you can actually open.

How it works

Step by step on the floor.

1 Raise the purchase order
2 It goes through approval
3 Goods are received against it and checked
4 The register shows what is still open

1 register

for everything on order right now

Materials & buying

1 register

for everything on order right now

Keep exploring

Works with

09 Materials & buying

Inventory, Stores & Materials

Stock that matches the godown, because the floor updated it.

12 Cut the losses

Quality Control

Catch it at the stage, not at the buyer's gate.

19 Run the business

Tasks & My Work

The follow-up that used to live in your head.

Straight answers

Questions owners ask about this.

Is a material request the same as a purchase order?

No, and the difference is deliberate. A material request is a light ask to a supplier with no pricing and no approval chain, for when the floor just needs the thing. A purchase order is the formal document with approval and receipt behind it.

Does low stock raise the purchase order automatically?

Stop putting out fires. Start seeing the floor.

Book a 30-minute demo and we will show you Prodman ERP on a factory like yours. We take only a few factories each quarter, because we set up every one of them on site, by hand.

Calculate your savings See it for yourself

Taking on a limited group this quarter