Purchasing
Buy what the floor actually needs
Link what the floor needs to what you buy. Order the right things at the right time.
What this costs while it stays invisible.
- POs go out as loose emails and PDFs. You cannot see what bills are coming.
- Trucks arrive and someone signs the challan without counting.
- Buying lives in one person's head, so stock already on the way gets ordered again.
- Bad material, like curling paper, gets in and is found only after it ruins a run.
- Rejects go back on scribbled chits. Accounts cannot match debit notes.
What changes when the floor can be trusted.
- Each PO goes for approval based on its value before it reaches the supplier.
- Incoming goods are checked line by line. Shortages and price gaps flag at once.
- Material waits at the gate for a QA check before entering stores.
- Rejected lots, return passes and credit claims are recorded with photos.
- Approved suppliers listed by item and lead time. Buying does not depend on one person.
How it works
Step by step on the floor.
- 1Raise a PO from a production need or low-stock alert
- 2It goes for approval based on its value
- 3Receiving checks quality at the gate and makes a matched GRN
- 4One register shows open orders, receipts and pending bills
Inside the Software
Real application screens. Not concept mockups.
Here is the actual interface your machine minders and plant leadership interact with every day, captured directly from running production setups.
Every PO from raise to receipt, with supplier, value and status on one line.
- Open, received and pending kept apart
- Supplier and amount on every order
- Nothing bought off the record
Receipts matched to POs, so you pay only for what arrived.
- Each receipt tied to its PO
- Short and excess receipts caught early
- Clean three-way match for finance
Keep exploring
Works with
Questions you should ask before buying any system.
What is the difference between a material request and a purchase order?
A material request is an internal note when stock runs low, with no prices. A purchase order is an approved deal with prices, GST, payment terms and delivery dates.
Can Prodman stop staff from accepting more than the supplier was ordered?
Yes. The Goods Receipt Note checks quantity against the PO. Set a tolerance like plus or minus 5 percent. Anything over needs a manager's approval.
How does the system make sure debit notes are collected for rejected material?
A failed gate check creates a Rejection Slip linked to a Supplier Return. Accounts is alerted, so the debit note is cut before you pay.
You should not need to spend your life walking the floor to discover the truth.
Bring us one problematic production order, one chronic bottleneck, or one metric nobody trusts. In thirty minutes, we will show you how Prodman restores order and calm, without asking your machine operators to become clerical typists.
Limited on-site implementations each quarter · Configured by hand