Supplier portal
Turn vendor calls into firm commitments
Suppliers confirm dates in writing, so you stop chasing them on the phone.
What this costs while it stays invisible.
- Buying happens on calls and WhatsApp. No proof when a date is missed.
- You cannot tell if the vendor has even seen your urgent order.
- Suppliers change dates by phone, and your booked machines sit with no material.
- Certificates and challans come with the driver and get lost before inspection.
- Outside vendors like coaters or binders cannot see what is coming, so work drags.
What changes when the floor can be trusted.
- Requests and POs go straight into the supplier's portal, not a busy inbox.
- Suppliers accept the order and commit to a dispatch date on record.
- If a vendor changes a date, planners see it at once.
- Suppliers upload certificates and e-way bills against the PO before dispatch.
- Vendors log the docket, driver and vehicle number. No calls to track the truck.
- Each supplier sees only their own POs. Never your other vendors, margins or customers.
How it works
Step by step on the floor.
- 1Purchasing sends an approved request or PO to the portal
- 2The supplier gets an alert, checks the specs and accepts
- 3The supplier confirms dates and uploads certificates and challans
- 4Stores get an early alert to get ready for the goods
Inside the Software
Real application screens. Not concept mockups.
Here is the actual interface your machine minders and plant leadership interact with every day, captured directly from running production setups.
Every supplier and their live orders in one place, not in your memory.
- Live status for each supplier
- Fast search across vendors
- One record per supplier
Goods sent to outside vendors stay visible until they come back.
- See what material is out with vendors
- Late outsourced jobs get flagged
- No job goes missing outside
Keep exploring
Works with
Questions you should ask before buying any system.
Can a vendor see our customer orders, margins or other suppliers?
Never. A supplier sees only the POs and requests sent to them. Not your customers, sales orders, costs or other vendors.
What is the difference between a material request and a purchase order?
A material request is a quick internal note that the floor needs material, with no price. A purchase order is an approved deal with rates, taxes, payment terms and dates.
Do vendors need to buy licenses or install software?
No. The portal runs in a browser and is free for your vendors. They sign in with a one-click link. No setup.
You should not need to spend your life walking the floor to discover the truth.
Bring us one problematic production order, one chronic bottleneck, or one metric nobody trusts. In thirty minutes, we will show you how Prodman restores order and calm, without asking your machine operators to become clerical typists.
Limited on-site implementations each quarter · Configured by hand